- Academic Scheduling Process
- Classrooms
- Communications
- Final Exams
- Forms
- General Information
- Training, Access, & Support
Please be aware that forms are processed in the order in which they are received. Although we do our best to review all requests before registration, there is no current timeline or guarantee for when these will be processed. Scheduling administrators in each school and college are required to establish their classes using the scheduling functions in MyBU before the scheduling deadline. Once the deadline has passed administrators must submit one of these forms, with Dean’s Approval, to request additional changes.
Changes for Summer courses must go through the Summer Term office. Please see below for more information.
Important Dates and Deadlines: Information on deadlines and other important dates regarding the scheduling process.
Final Exams: A vast array of information including the Final Exam Matrix, policies, forms, and schedules of final exams. Please see this page first for information regarding any part of the Final Exam process.
The University Class Schedule is visible on [on this link…to be linked] Scheduling administrators in each school and college are required to establish their classes in MyBU before the scheduling deadline. Once the deadline has passed administrators must submit one of these forms, with Dean’s Approval , to request additional changes.
I MPORTANT – This information will impact how and when your requests are implemented.
For any request involving COMBINED CLASSES , please be aware that we will need the instructor names listed for that class in addition to the meeting pattern and assigned classroom. It has come to our attention that, in order to update instructor’s name on combined sections, the classes need to be un-combined. This removes information in the class that then needs to be re-entered prior to adding the instructor and then re-combining the classes. We will be unable to process most requests regarding COMBINED CLASSES without also having the instructor’s name and meeting pattern. There is no field for the instructor name in the new forms currently, and this is one of our action items with Service Now
Please make sure all submitted forms are filled out completely, accurately, and have Dean’s approval when applicable. Our office will not be able to accept any inaccurate or incomplete forms. The Following Forms can now be accessed through the Service Now Portal. Please note that these forms are still a work in progress and we will be updating them shortly with additional fields and information.
Cancel a Class
As a reminder, we will be implementing our class cancelation policy to best align with the new student information system: If there are no students currently registered in the class, academic scheduler’s have the ability to cancel the class in MyBU, no form necessary.
Submit this form to cancel a class section that is currently active on the class schedule. Dean’s approval is required when canceling a section after publication. It is the responsibility of the academic unit to notify all students enrolled of the pending cancellation and should anticipate student credit and degree audit concerns.
Add a Class:
Submit this form to add a new class to the new schedule.
Room Updates:
Submit this form to request a room change after a room has been assigned. Administrators should ensure the maximum capacities of requested spaces are suitable for the section’s enrollment limit and receive adequate approval from the Space Owners of proprietary spaces before submitting this form. This form may also accommodate room swaps, or a series of chain-reaction room changes between 2-3 sections. Administrators must obtain permission from all parties before requesting a swap that impacts external academic units.
Change a Class:
Please see the above information regarding COMBINED CLASSES.
As a reminder, we will be implementing our new meeting pattern change policy to best align with the new student information system: If there is a need to change the meeting pattern of a course with students already registered, students will need to be unenrolled from the course, the course cancelled, and then a new section of the course with the updated meeting information will be created.
Instructor Table Update:
Submit this form to add or update an instructor in MyBU Student. If the instructor’s name is not available in the instructor field drop-down on the Meetings tab, this request ensures that the instructor is added to their appropriate academic organization (school/college and/or department) and will become available within that drop-down for selection.
If you are the scheduling administrator for your school and are unable to access these forms, please send your BU login name to schedule@bu.edu.
The Following forms will be directly routed through the Summer Term office and should be used for Summer courses only. Please see above for requests regarding the Fall or Spring semesters.
Add A New Class
Submit this form to add a new class section to the published schedule. All details are required upon submission of this form, including a valid room request, if applicable. Dean’s approval is required to add a new section after the deadline.
Add A Directed Study
This form is appropriate for adding new sections to the class schedule that do not have a set meeting day or time i.e., “arranged.” Examples include directed study sections, internships, and online courses. The form allows for the addition of multiple sections when they share the same enrollment planning data.
Cancel a Class
Submit this form to cancel a class section that is currently active on the class schedule. Dean’s approval is required when canceling a section after the deadline. It is the responsibility of the academic unit to notify all students enrolled of the pending cancellation and should anticipate student credit and degree audit concerns.
Change a Class
Submit this form to change scheduling and enrollment information associated with classes already present on the University Schedule. Dean’s approval is required when changing a class meeting pattern after publication and should be forwarded to schdform@bu.edu .
Room Updates
Submit this form to request a room change after a room has been assigned. Administrators should ensure the maximum capacities of requested spaces are suitable for the section’s enrollment limit and receive adequate approval from the Space Owners of proprietary spaces before submitting this form. This form may also accommodate room swaps, or a series of chain-reaction room changes between 2-5 sections. Administrators must obtain permission from all parties before requesting a swap that impacts external academic units.
Submit this form to add or update an instructor in MyBU Student. If the instructor’s name is not available in the instructor field drop-down on the Meetings tab, this request ensures that the instructor is added to their appropriate academic organization (school/college and/or department) and will become available within that drop-down for selection.
The Course Catalog is a record of all active, planned, and inactive course numbers. It is visible in MyBU Student via the following navigation: Curriculum Management>Course Catalog>Course Catalog
Please note that Dean’s Approval is required for most Course Catalog modifications.
Course Catalog Request Form:
This form may be used to add a new course number to the Course Catalog or to change course details currently listed in the Course Catalog. This form may also be used to inactivate a course number currently active in the Course Catalog and is no longer in use, or to activate a course number that had been previously been deactivated. Please see here for more information on reusing course numbers
The OUR Schedules department manages the creation and publication of the Final Exam Schedule. Schools are required to indicate whether a class is holding an exam via CC50 in UIS during the first week of the semester or, alternatively, instructors may directly communicate this information through the Faculty/Staff Link. Exams are scheduled, assigned classrooms, and published on the Student Link by the end of the first month of classes.
Administrators are encouraged to refer to the Final Exam Policy when scheduling exams. Final Exam additions, changes, and cancellations may be requested by completing the following form. Please note that Dean’s Approval is required for exam day or time changes submitted after the Exam Schedule is published. Approval may be forwarded to schdform@bu.edu. Schools are responsible for notifying all enrolled students when the exam day or time changes.
Final Exam Request Form
*Effective Fall 2023: Any changes or additions to final exams must be requested well in advance of the last day of classes.
| Request an Exception to the Boston University Course Scheduling Policy | |
| Purpose | This form is to be used when requesting an exception to the Boston University Course Scheduling Policy for the Charles River Campus. |
| Exception Request Submission Deadline | Spring 2023 : Scheduling exception requests must be submitted via e-mail to Daniel Parks, University Registrar, by August 26, 2022 Fall 2024: Scheduling exception requests must be submitted via e-mail to Daniel Parks, University Registrar, by December 22, 2023 |
| Dean’s Approval | The Dean of the School or College where the course is held must sign-off on their approval; if a course is a cross-listed course, both Deans must sign-off. A Dean may designate an Associate Dean as an approved signer, to be communicated to the Registrar’s Office. |
| Exception Expiration | Approved requests are valid for one semester only. For example, an exception approved in Spring 2020 does not automatically carry to Fall 2020; a new exception request must be submitted for Fall 2020. Similarly, an exception approved for Fall 2019 does not automatically carry to Fall 2020. |
| Questions | Maria Perfetti, Associate Registrar 617-353-3621 |
Access to the forms on this page is restricted to BU Administrators with academic scheduling business needs. To inquire about an access issue, please contact OUR Schedules.